Tourism Tofino Personal Information Protection Policy
The purpose of this policy is to govern Tourism Tofino’s collection, storage, use, and disclosure of personal information in a manner which recognizes both the right of individuals to protect their personal information and our need to collect, store, use, and disclose personal information for purposes reasonably related to our operations.
This policy is intended to ensure compliance with the requirements of the B.C. Personal Information Protection Act (the “Act”) and adherence to the principles set out in the National Standard of Canada entitled Model Code for the Protection of Personal Information.
We have designated an Employee (the “Personal Information Administrator”) to be responsible for ensuring our compliance with the requirements of the Act and we shall make available the Personal Information Administrator’s position name, title, and contact information.
We have and shall continue to: develop and follow policies and practices that are necessary to ensure compliance with the Act; provide a process to respond to complaints that may arise relating to the operation of the Act; and make those practices, policies, and processes available upon request.
We shall only collect, use, or disclose personal information when the individual’s consent has been obtained, or when the Act allows the collection, use, or disclosure without the individual’s consent, or when the Act deems the consent to have been given by the individual.
We shall only, as a condition of supplying a product or service, require an individual to consent to our collection, use, or disclosure of personal information when that collection, use, or disclosure is reasonably necessary to provide a product or service.
Where required by the Act, on or before collecting personal information about an individual we shall make available to the individual, or to such other person(s) from whom the personal information is being collected, our purposes for the collection of the personal information and the contact information for the Personal Information Administrator.
We shall only use or disclose personal information for purposes which are reasonably appropriate in the circumstances and which fulfill the purposes for which the personal information was collected or which are otherwise permitted by the Act.
When required by the Act we shall provide to an individual, upon request of the individual: that individual’s personal information which is under our control; details about the ways in which the individual’s personal information is being used by us; and details about the individuals and organizations to whom the individual’s personal information has been disclosed.
When required by the Act, we shall correct an error or omission in the individual’s personal information and send the corrected personal information to each individual or organization to whom the individual’s personal information was disclosed in the previous one year period. If we do not change the personal information as a result of a request we shall make a notation that a change was requested.
We shall make a reasonable effort to ensure that personal information collected by us or on our behalf is accurate and complete for the purposes for which it is to be used. We shall protect personal information in our custody or under our control by making reasonable security arrangements to prevent unauthorized access, collection, use, disclosure, copying, modification, or disposal or similar risks.
As required by the Act, we shall retain personal information for such reasonable period of time that the individual has a reasonable opportunity to obtain access to it.
As required by the Act, we shall destroy documents containing personal information or remove the means by which the personal information may be associated with a particular individual when the purpose for which the personal information was collected is no longer served by its retention and the retention is no longer required for legal or business purposes.
An individual shall submit a request in writing to the Personal Information Administrator if the individual wishes to:
We will endeavour to respond to the applicant within 30 days of receipt of the request
Our process to respond to complaints that may arise relating to the operation of the Act as it relates to us is set out below.
For the purposes set out herein and in the Act, the contact information for our Personal Information Administrator is:
Personal Information Administrator
c/o Tourism Tofino
1426 Pacific Rim Highway
Tofino, BC, V0R 2Z0
Telephone: 250-725-3414 ext. 100
You agree that use of our services is at your own risk. Tourism Tofino provides content, including but not limited to referrals to and sales of third party products and services, on an “as is” basis and without any representations, warranties, covenants or conditions of any kind, whether express or implied, and including, without limitation, as to the accuracy, completeness and suitability of any and all information, products and services provided, and as to any third party licensing, third party liability for any personal injury or other loss damage and expense, and the provision of or adequacy of any third party liability or other insurance, and including the implied warranties of merchantability or fitness for a particular purpose, all of which are hereby fully disclaimed by Tourism Tofino to the fullest extent permitted by law. You agree to undertake your own independent investigation and review of any and all information, products and/or services provided by Tourism Tofino and/or any third party products and services provider as you deem appropriate and to satisfy yourself to the extent you require as to the accuracy, completeness or suitability of any and all information, products and services provided, and including without limitation as to any third party licensing, third party liability for any personal injury or other loss damage and expense, and the provision of or adequacy of any third party liability insurance, and including the implied warranties of merchantability or fitness for a particular purpose, which you hereby acknowledge and agree are hereby disclaimed by Tourism Tofino.
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